Tips and Tricks from Caterers for the Tastiest Wedding Around

Waveform Blog  pic Tips and Tricks from Caterers


A million things go into planning your wedding menu. Choosing hors d’oeuvres, drinks, desserts and your main course can feel endless and overwhelming. Hopefully help is on the way.








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Make sure your reception is a reflection of you. If you, as a couple, never miss taco Tuesday, and you love your margaritas, then include them in your food theme! Pick your patron and use it for your signature drink! Having your favorite beverages, or using your most-loved foods on some part of your courses, will not only be festive and tasty, but it lets everyone know who you are.



Food and venue don’t have to go together. It’s great if your food and your venue go together, but is is NOT a must! If you’re having a beach wedding, it doesn’t mean you can’t have it catered for BBQ! It’s more important that the formality of the reception match the venue…not the food.


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Buffets and stationed meals are gaining popularity. Using a buffet or food-station allows picky eaters, or those with allergies, to eat easily and effortlessly. A plus is that anyone can eat at any time! It also permits the fun of themed areas: the groom likes seafood and the bride likes Mexican food. This way it’s fun foodie festivities for all! Win-win!




Catering tip #63: Most newlyweds won’t have had time to eat much at their own wedding, so ask your caterer to pack up some food for you to take home.



So, what’s your foodie style? What would you serve at your party-of-the-year? Be brave, bold, and creative. It’ll be a blast!

Having Guests Without Stress




Waveform Blog No stress guests


Whether you’re having a big wedding, a 50th anniversary party in your backyard, or a graduation blowout, these simple tips give you a leg up on a stress-less evening of celebratory fun!















Waveform DJ

1) Get the Music Right

If you are 30 but your guests include 65-year-olds, they might not appreciate your favorite kind of music. Work with your DJ to get your music and theme customized for your whole event. Remember, your DJ has done this before, so they’ll know how to incorporate everyone’s tastes. Plus, they can adjust accordingly during the party and even turn the inevitable lull into magic moments.





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2) Get the Lighting Right

Nobody looks good with bright overhead fluorescent lighting, and nothing kills a party quicker than bright lights. Dim lighting makes everyone look better. Make your setting intimate – even with 200 people there! Add in candlelight. It is truly sexy and let’s face it, everyone DOES looks better in candlelight. Take the plunge and change it up with beautiful candle-laden center pieces, strings of mystical white lights, overhead lanterns, or mason jar light trees. Your magical evening will be memorable.





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3) Have Signature Cocktails

Make a signature cocktail to the theme or mood of the party. Have appropriate glasses, garnishes and buckets of ice. Cute or hand-stamped cocktail napkins keep your theme alive. It sets the tone of your celebration whether it’s a wedding, anniversary party, or a graduation. Even non-alcoholic cocktails are fun! Make sure pitchers of water with lemons and limes and pretty water glasses are available. If the tap water is terrible, have jugs of spring water. The more hydrated and happy your guests are in the water and non-water ways, the more distinctive your party, whether for 10 or 300. The care is always in the details when it comes to parties.





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4) Serve Easy, Impressive Food

Food is sometimes the life-force of a party. Good food = good party. Boring food = well, you get the idea. But keep it simple. Some ideas are:

Make sure any pre-made food is on elegant or interesting serving platters, or in pretty bowls that fit the theme of your bash.

Have your caterer, or you, add fresh chopped herbs to pre-made dips to brighten and doctor them.

Have an interesting cheese platter. Simply and lovely.

Create a simple antipasta-like dish by filling ramekins with olives, feta cheese, Parmesan, dried Italian meats, sundried tomatoes and Marcona almonds. or whatever you wish. Simply, elegant and fun to nosh on.

A new trend is inexpensive but tasty American caviar. Enjoyable, adventurous, but inexpensive.

For a event-worthy dessert presentation, have your caterer, or you, put out simple, yummy cookies from your favorite bakery on beautiful platters, or put out fancy little plates with individual items, like gourmet chocolates, petit fours or little brownies. These can be served by catering staff, or yourself, table-side at the appropriate time.
An effortless, uncomplicated, but a delicious and breezy time will be had by all.


How do you stay stress-less for your parties?

So Many Reasons To Keep ‘Em Dancing All Night Long

Waveform blog So Many Reasons to To Keep 'Em Dancing

Wedding nightmare #23: No one is dancing! Just follow these tips for a Dance Dance Revolution Eve!



1. Set The Mood Early
The cocktail hour is a good time to get the party going. Consider hiring specialty performers or musicians from a part of your love story; a mariachi jazz trio, Hawaiian band from your recent vacation or soon-to-be honeymoon, or even a barbershop quartet. Just make sure your guests aren’t noshing in silence.

















 2. Have a Decent Sized Dance Floor

Too big and everyone is self conscious; too small and it’s too cramped. Make your dance floor the focus of the reception room—don’t tuck it in the corner. By featuring it, you send guests the message that dancing will be a big part of the evening.





3. Fix Your Seating Chart

Seat friends and family who love to dance nearest the dance floor. They will be more likely to get up and get the party started. Keep the less inclined to dance further away from the dance floor and the music decibel levels.





4. Skip the iPod

You may have the best playlist in mind, but there’s a reason why DJs and bands are so great at weddings—they are there to read, interact and adjust to your crowd’s mood through the evening, and to make sure everyone is dancing and having a good time (so you don’t have to). I mean, do you really want a friend getting up to grab the microphone all night to announce your cake cutting and bouquet toss? Didn’t think so. If you research, you will find a band or DJ in your price range with your style. Trust us — it’s worth the money knowing your guests will be entertained all evening, and you too.





5. Keep Everyone in Mind with Your Playlists

If you’re Indie Rock kind of people, well, that’s great, but make sure you mix it up for everyone. A little Frank Sinatra for your grandparents, a touch of Bruno Mars for the friends, and a dash of One Direction for your baby sis. It’ll make them all happy and keep ’em having that extraordinary time you wanted them all to have. Take song requests. Set up your social media wedding site and ask everyone to vote on the last song of the eve. Get them involved. Seeing your Uncle Bob enjoy the night too will be priceless.





6. Create A (Short) Do-Not-Play List for Your DJ

Don’t want the Chicken Dance played? No problem. Put it on the list. Don’t micromanage though, let them figure out the best way to mix the music. It’s what they do best.









 7. Keep The First Dance Brief

Pay careful attention to your favorite song’s length before using it for your first dance. The same goes for those mother-son and father-daughter dances too. Work with your DJ or band to come up with the perfect shortened version if your favs are too long. 4 minutes isn’t bad unless you’re just dance-rocking back and forth, then…it’s an eternity for everyone else. Try sprucing your dance moves up, take a few classes before the wedding. You don’t have to be Dancing With the Stars good, but it’ll make your first dance together not only great-looking, but a truly romantic and poignant moment.





Have you ever had to get the dance party started? What are some of your tips and tricks to get your guests up to strut their stuff?

5 Reasons You Should “Hashtag” Your Big Day!



1). With social media you can create a hashtag for your wedding or event and have access to every picture everyone posts for your wedding. Let everyone know the hashtag, including the photographer, for catching and posting some amazing candid and off-the-cuff pics.



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2). You won’t miss a thing! With everyone involved in taking pictures and posting, you can be in the moment without missing anything, including the fun goings-on that you’re friends are into at the reception, while you are having to do your receiving line and bridal/groom duties.



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3). You get to be a celebrity for a day! And let’s face it, who really hasn’t wanted to be! FUN!



4). Guests can upload shots to a private fb page for the wedding or event. It gets others involved and there’s a fun place to come back to for wedding/event stories and pics.



5). With all the candid shots everyone is taking, you get meaningful instant decor and design for your home! It’s easy to turn Instagrams into home art using sites like Prinstagram and Shutterfly. Turn everyone’s smart phone pics into everything from fridge magnets to wall calendars. 



What are some more ways to involve your guests and social media in your wedding or event? Have you tried it? Let us know what you think!

5 Reasons You Need a Photo Booth at Your Wedding or Event


1). Photo booths can get everyone active at your event! Down time between speakers, while the DJ is setting up, or while wedding party is taking pictures, a photo booth ensures guests of all ages are left entertained.



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2). Photos are perfectly suitable souvenirs or party favors. Your guests not only
have a great time choosing their silly hats and other props to model in, but walk
away with their pictures on the spot, and your name/event name and date can be
printed, as well!






3). Easy and inexpensive way to record an event for all involved. Since the guests keep their photos, they are pleased. And with many photo booth packages, the party thrower and investor (ie. Bride/groom, corporate) can get digital copies of all the photos taken, so you’ll never miss out!



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4). Not everyone likes to get out and dance (and those that do will need to take
a break from cutting a rug at some point). Having a luxury photo booth will
provide your guests a nice escape and still allows them to get as goofy as they
want in the booth! Old, young, in between..all can participate.





5). Creates another party within the party by creating an atmosphere of fun and
joy for your event. You can also let your event go VIRAL with social media options
since you receive the pictures almost immediately! What’s that saying? “Ain’t no
party like an Instagram party….”


Waveform photobooth













What about you? What’s your “photo booth photo style”? Fun, elegant, selfie?

8 Reasons You Need A Professional Photographer

Have a big event coming up? Wedding? Corporate? Family Reunion?


Here are eight reasons you should probably use to consider hiring a professional photographer to catch the memories of a lifetime…

Pro Photographer



The photographer has the ability to make people feel comfortable and move around unobtrusively, never interfering with the flow of the event. This allowing for ease and natural looking images.


You need someone with a trained eye who knows how to be in the right place at the right time, with the right equipment, and who is tech savvy. They can he handle difficult lighting conditions such as: bright sun, a dim church, candlelight, and more.


A professional will have the foresight to be prepared for each situation with a secondary camera with different types of lenses. Professional event photographers will scope out the venue and surrounding areas prior to an event to plan ahead.


Professionals have experience shooting fleeting moments. Pros will be behind their camera the entire time and prepared for those moments that are meaningful, but otherwise lost in themselves.


Knowledge of and anticipation of angles; knowing where to stand and what angles to shoot from comes from experience.


Pros can shoot in a variety of styles. From dim lighting and soft focus to documentary photojournalist. Many are great at enhancing prints and putting together a stunning, magazine-style album.


They have the energy to work non-stop for 12 to 18 hours without breaks. Some even bring along another photographer and work together to continually catch the best shots.


Another plus is having your pictures in a database that can always be accessed for albums, large prints, gifts, slideshows even for the future, in the event of an album loss.



What events would you have a pro at? Are YOU a professional photographer? What are some of your favorite reasons to shoot large events? Let us know in the comments below!

6 Reasons Professional Lighting is CRUCIAL to an Event!

Ever wondered what could help take your party, awards ceremony, reception, or corporate event to the next level?




Here are 6 reasons we believe that professional lighting is crucial to any big event!

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1) Elevates your event and sets the mood eg. casual, formal, energetic, or thoughtful.


2) Spot or pin lighting creates ambiance and highlights the speaker or informational systems.


3) Creates a theme for your event: party, celebration, informational, studious.


4) Focuses attention on the subject or subject matters for your presentation or celebration.


5) Clarifies and Promotes the brand or point of marketing of the event, eg. Monogrammed lighting showing logo, names, or more!


6) Serves as decor all by itself and impacts the quality of photos or videos that can be used for professional purposes.


Any reasons we missed? Let us know in the comments below!


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What Difference Can A Great DJ Make At Your Event?

Ahh.. the importance of a good DJ.

We all know that weddings are life altering and loving events, but this isn’t the only time you may consider hiring a DJ. Private Parties, Corporate Events, Company Parties or Award Ceremonies, and more; these each call for someone to help with your special occasion.

These reasons don’t even skim the surface, but here are a few why we think a Professional DJ is the way to go:

(All photos are featuring members of the Waveform Events team!)


Taking Control of the Room

The DJ can perform as a Master of Ceremonies. Your DJ can keep things lively and entertaining while announcing guests, people of importance, general announcements, and keeping things moving along and on schedule, all while keeping energy high.




Keepin' it movin'

DJs tend to have impeccable taste when it comes to timing. They are hyperaware of the energy in the room and can do their part in using music to bring it up or slow it down, depending on the situation or schedule of events. It saves you from bouncing around to each person and letting them know what to expect or when to take their seats.



Keeping it organized!

You should have decided on a playlist (or at least a “don’t play” list) beforehand, however if you’re allowing song requests/dedications at your event, you need a DJ that can handle the flow, including getting the timing right so it’s not just a sporadic mish-mosh of music. Inviting song requests is a great way to get your guests involved and on the dance floor, but if their requests go un-played and forgotten, their morale may drop.



Under Control!

Last but not least, technical error. These days, we can all set up an iPod to play through some speakers, but where do we go from there if there are technical difficulties? Typically, the DJ is aware of any issues that can go wrong, and is working with their own and familiar equipment, meaning that anything that needs to be addressed will be, and your event can continue running smoothly!



There are plenty more reasons that a Professional DJ is an invaluable asset to any event, but we want to hear yours. Leave us some comments after the link below and tell us what your thoughts are!


3 Reasons to Keep the Videographer

It has been said across the Google-sphere that 98% of brides regret not hiring a videographer. Let me reiterate that for you – NINETY-EIGHT-PERCENT.

Let it be known that Waveform Events, as a DJ / Lighting (&more!) company, values videography as a service simply because it’s invaluable.

We have also noticed that on a tight budget, the videographer is usually the first to be crossed off the list. Ah, now the 98% makes sense. An event like a wedding can be financially tight, but memories are forever. You may have saved money in the end, but here are three reasons you should reconsider giving the movie-maker the boot.


Family Reception

1) Family

What was going on in your ceremony hall before you walked down the aisle and exchanged vows? Was the flower girl singing along during her trek down the aisle? Maybe your beloved mother and father embraced in a final range of emotions as they’re waiting to watch you become one with your own beloved. Perhaps in 40 years, your grandkids will want to show their kids the silly video of your crazy Grandpa Joe tearing it up on the dance floor. This list could go on for days – but the fact remains, photos are perfect for the walls, but videos capture the true essence of the moment.



First Dance

2) Your first dance

Whether you opted to take lessons or not, I can assure you that one day, you’ll want to relive every moment of your first few hours as husband and wife. At the conclusion of the ceremony, you’re rushed off for staged photos (which, as we’ve covered, are beautiful). BUT – can a photo capture the blink away of happy tears during “your” song? Can it capture the exact choreography of a newlywed couple in motion? The complete and utter surprise of the moments during and following that big ‘spin and dip’ he didn’t warn you about? Your children will treasure these moments just as much as you do and for years to come.



Groom's Surprise

3) Personal Experience

I just recently attended a wedding, and I have to say that I do this thing where I always turn back to look at the groom when the bride makes her first appearance. (Did I get this idea from 27 Dresses? Maybe.) Not only was he shaking his head, as if trying to wake up from a dream, but he could NOT stop mouthing “Wow,” the entire time she was walking down the aisle. He was so completely beside himself with how beautiful she looked, and I don’t think one person noticed besides myself. If that reaction isn’t enough to warrant a video to be watched over and over again, then I don’t know what is.



Did you use a videographer? Do you regret NOT using a videographer? What would you add to this list? If you have something to say, drop it in the comments below!


Picking the right dj

We’ve had quite a few couples come to us last minute this year complaining that their dj wasn’t working out.  Perhaps they aren’t returning calls, perhaps they aren’t working well with other vendors, perhaps they are dropping out at the last minute.  My heart goes out to these couples because, by the time they come to us, we and all of our respected fellow dj referrals are usually booked out.

One thing all of these unfortunate couples have in common, they chose their dj, not because they felt that the fit was right, but because they found a better deal.  Look, I’m not saying that all inexpensive djs are bad, nor am I saying that all high end djs are great, but the old cliche is often true, you get what you pay for.

You see djs, and wedding vendors in general, aren’t coming up with their rates to gouge the client, far from it.  We are providing a higher level of service, including user friendly websites, online communication, high quality equipment with backups in place, full insurance, all of the little details you, as a client, are looking for to determine who is the right person to represent you at your one and only wedding day.

Problem is when the budget gets in the way.  Of course, times are tight for everyone, and we all have to be aware of where our money is going.  I don’t blame couples for being concerned with the bottom line.  However, there are tons of inexperienced folks out there, looking to earn a few extra bucks on the weekend, and these folks have no qualms about cutting corners, and doing the least amount of work necessary to get through the event.

I guess the rule of thumb is, trust your instincts.  If you have a bad vibe about this person, move on.  If you feel good about them, they may just be worth that extra money.  You don’t want to be that bride or groom that contacts us last minute, desperate because your dj is flaking, or just not working out.  Because last minute, the good vendors are already booked.


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